There are two options for sessions in Academy:

• Session – a session for your entire cohort
• Group Session – will display a different session date and time for each group in your program. 

Setting Up a Session

In the Details tab, select Session in the Section Type. Ensure the section is marked Available, then, populate the details as appropriate for the session. The preferences chosen will depend on the attendance and completion requirements for learners.

In the Session tab, select the date, time and duration of the session. If the session is face-to-face, you may add the location from the address book. If the session is virtual, you may leave the location marked ‘None.’ Add session details, facilitators and coordinators if applicable.

You may also like to add upcoming session reminders in the Reminders tab. Reminders will be sent as an email. You can select the number of hours or days before the session students will receive the reminder. Then, begin to edit the email template as required.

If you do not wish to use the standard template for the program, you can opt for a customised email.
 

Email variables are used to insert information that is unique to either a user or a program. This information can be used to populate the email template.

The variables available for each email can be found at the bottom of each template. Ensure that you copy the variable exactly when inserting it into the email. 
 

Sessions will appear in the Program Schedule located in the Calendar tab. Sessions can be added to various calendars (Apple, Google, Outlook, Yahoo or an .ics file) for your reference. 

Group Sessions

Group sessions enable each group to have a different session time, ensuring that each group can only view the details for their specific session. This setup is useful in courses with varying learner needs and/or schedules, large participant numbers, or content and activities tailored to different audiences.

Select Group Session in the Section Type, then select the appropriate Group Type. As with regular sessions, ensure the section is marked Available, then, populate the details as appropriate for the session. The preferences chosen will depend on the attendance and completion requirements for learners.
 

Click Add Group at the bottom of the Details tab to select the groups partaking in the session.

Once the groups have been added, a Groups tab will appear on the left. Populate the session details for each group here. The date, time, details and facilitator of each session will vary according to each group’s schedule or needs. 

Sessions will appear in the Program Schedule located in the Calendar tab. Sessions can be added to various calendars (Apple, Google, Outlook, Yahoo or an .ics file) for your reference.